Black and Veatch, a USAID Contractor located in Ramallah working in the infrastructure sector throughout the West Bank and Gaza is seeking an experienced and qualified candidate for the
following position
Finance and Administrative Assistant
Duty Station: BV-INP II/ Al Bireh/ Ramallah
Division/ Department: Finance/ HR Departments
Anticipated Contract Duration: 40 hrs/ week for anticipated 6 months duration.
Reports to: Finance Specialist/ HR Specialist
Expected Salary: USAID salary scale SB4.
Functional Tasks
Finance:
- Assist in reviewing the payments; Review all incoming invoices and ensure the compliance of the supporting documents.
- Keep good recordkeeping of the accounting files and trackers updated and organized
- Prepare checks, receipts and journals
- Enter all approved vouchers into Black and Veatch accounting system
- Assist in reviewing and processing the petty cash payments and ensure all the supporting documents are attached
- Assist in preparing the monthly VAT Refund reports for the USAID
- Contact suppliers and distribute their checks
- Prepare letters, correspondence and other forms
- Responsible for scanning and filing of all the financial documents
- Responsible for the safe guarding of data, financial records, and banking materials.
- Review financial office files and make sure the entire documents are attached.
- Update the actual spending from each budget line on a monthly basis.
- Alert Finance Specialists of any overspend.
- Handle both payments and receipts (accounts payable and receivables).
- Inform the Finance Specialist of all the correspondence and non routine financial issue
- Evaluate vehicle and phone usage in accordance with INPII policies and procedures.
Human Resources:
- Assist with day to day operations of HR duties
- Compile and update employees’ records ( Hard and soft copies)
- Respond to employees, client, and management inquiries on HR related matters.
- Track local employee annual benefits usage.
- Coordinate with B&V U.S. headquarters support staff on items as needed such as Emails Deactivation for Terminated employees.
- Assist in maintaining proper and complete files for employees and updating INP II HR Program Database.
- Complete and submit recruitment forms to Permitting, IT and other relevant departments to ensure equipment and logistics are ready for the new employees.
- Assist with Exit Forms, certification letters.
- Assist in the recruitment process; including scheduling interviews and creating related correspondence.
- Assist in termination process.
Any other duties assigned by Management.
Qualifications and Required Skills
-Must hold an appropriate degree BA Degree in Accounting, Finance, business administration, or other related field
-At least three years of experience in Finance and Administration, previous background in HR is a plus.
-Knowledge of Sage, Microsoft Office.
-Experience with USAID projects is an advantage.
-Excellent English Language writing and speaking skills
-Have sense of initiative and ownership
-Self-motivated, quick learner and able to take initiative
-Good team working skills
-Good communication skills
-Good writing skills
-Good organizational skills
Submission Guidelines:
Applicants who meet mentioned requirements should submit their CV, cover letter and a Salary History to the following address:
INPIIrecruitment
bv.com
Please mention the vacancy you are applying for in the subject field.
CVs and cover letters will be accepted until July16, 2017 4:30 P.M. Any applications submitted after that will not be considered.
Incomplete applications will not be considered.
Only short-listed candidates will be contacted.