Administrative Assistant

The Arab American University is seeking to hire an “Administrative Assistant” in the Language Center - Ramallah on a full-time temporary employment contract.

The employee is expected to be organized, cooperative, maintain professionalism at work, and organize and manage the center’s work and coordinate daily activities to ensure smooth workflow.

Duties and Responsibilities:

1. The applicant must have excellent English and Arabic language skills to communicate effectively with students and faculty members.
2. Assist in translation and interpretation tasks from English to Arabic and vice versa.
3. Provide administrative and logistical support to the director of the center and the faculty members.
4. Coordinate and organize periodic meetings at the center, and ensure the availability of the necessary documents and papers for these meetings.
5. Enter data accurately using computer programs and maintain databases.
6. Maintain electronic and hard copy files and perform documentation as well as ensure the availability of documents in an easily accessible manner.
7. Organizing and managing incoming and outgoing mail, reports and documents.
8. Print official letters, reports and correspondence in Arabic and English.
9. Answer phone calls and emails and direct them to appropriate sources.
10. Cooperation and communicate effectively with administrative and other departments at the university.
11. Provide logistic and administrative support to help in conducting the Center’s events, activities, courses and workshops as well as assist in implementation.
12. Follow up on deadlines with faculty members to ensure the availability of necessary documents and reports on the specified dates.
13. Communicate with the competent departments to provide the materials, stationery, and office supplies necessary for daily work.
14. Maintain office equipment and follow up on regular maintenance with the competent departments.

Skills and Qualifications Required for the Job:

1. The applicant must have a bachelor’s degree in one of the following specializations:
   • Business administration
   • Linguistics / Language Studies
   • Teaching English as a Foreign Language
   • Translation
2. The applicant must have at least one-year practical experience.
3. Proficiency in the English and Arabic, both writing and speaking.

How to Apply for the Job:

Those who meet the above requirements must fill out an employment application via the University’s website at the link (On-Line Application) For more information, you can call phone number 042418888, extension number (1842) (1085), Human Resources Department. The deadline for accepting applications is Monday, October 16th, 2023.